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Section 12 · INC-22 · 30 days
Registered Office Change - From the Same Street to Another State
Relocated by Chartered Accountants. Not by courier alone.
Moving within the city is a board resolution and one form. Moving states is a Regional Director, two newspapers and your MoA. Four routes, four ladders of paperwork - we put you on the right one and climb it for you.
- Same-city, same-state, ROC-to-ROC and state-shift routes separated first
- MGT-14, INC-23, INC-28 and INC-22 sequenced in the correct order
- GST, bank, PAN/TAN and license address updates mapped after MCA filing
4
distinct legal routes depending on distance
2
newspapers a state shift must advertise in
Rs.1,000/day
Section 12 display default, up to Rs.1 lakh
Route ladder
How far are you moving?
Registered-office change ranges from days to months depending on whether the move crosses city, ROC or state lines.
Same city
Board resolution and INC-22 can close the move in days.
Same state, new city
Special resolution, MGT-14 and INC-22 usually take weeks.
ROC to ROC
INC-23, INC-28 and INC-22 can take 6-10 weeks in dual-ROC states.
State to state
MoA alteration, RD approval, INC-26 ads and notices make it a 3-5 month project.
ROC filing desk
Registered Office Change Services in India
Your registered office is where the law finds you - every ROC notice, every tax summons, every legal service lands at that address under Section 12. Changing it is one form or a five-month Regional Director proceeding, depending entirely on how far you move. We identify the route in the first call, sequence MGT-14, INC-23, INC-28 and INC-22 in the right order, and then update the dozen registrations that quietly point at your old address.
Four moves, four rulebooks
A registered office change is the shift of a company's statutory address under Section 12 of the Companies Act, 2013 - verified to the Registrar in Form INC-22 within 30 days, with the approval chain above it growing from a board resolution to a Regional Director order as the move crosses city, ROC and state lines.
Within the same city, the work is board resolution plus INC-22. Outside city limits in the same state, MGT-14 joins the chain. ROC-to-ROC moves in Maharashtra or Tamil Nadu need INC-23 and INC-28. State-to-state moves alter the MoA, advertise in two newspapers through INC-26, notify creditors and regulators, then file INC-28 and INC-22 after the RD order.
Decision table
The route table
The approval chain grows each time the move crosses a legal boundary.
| Factor | Same city | Same state | RecommendedState shift |
|---|---|---|---|
| Approvals | Board resolution | Special resolution | Special resolution and RD order |
| Forms | INC-22 | MGT-14 then INC-22 | MGT-14, INC-23, INC-28, INC-22 |
| Newspaper ads | No | No | INC-26 in two dailies |
| Creditor notice | No | Usually no | Yes |
| Timeline | Days | Weeks | 3-5 months |
| MoA altered | No | No | Yes |
← Scroll →
Every ROC answer changes once dates, DIN status, and MCA V3 master data are checked. We confirm the route before a form reaches certification.
Check your filing routeFiling sequence
How a state shift actually runs
A state shift is a sequenced RD proceeding before INC-22 can verify the new address.
- 1
Route confirmed
Step 1Move type, address proof and old records are audited before papers begin.
- 2
EGM and MGT-14
Step 2Special resolution is passed and filed within 30 days.
- 3
INC-23 filed
Step 3RD application goes with INC-26 advertisements and creditor/RoC notices.
- 4
RD order
Step 4Hearing and order are tracked until confirmation is issued.
- 5
INC-28 then INC-22
Step 5Order and new address proof are filed in the correct order.
- 6
Cascade updates
Step 6GST REG-14, bank, PAN/TAN, licenses and stationery are updated after MCA.
Where it breaks
Where moves get stuck
INC-22 and RD route failures usually come from stale proof, creditor issues or downstream address drift.
The risk
Old utility bill
A bill older than 2 months can kill INC-22.
How we handle it
We verify address proof freshness before filing.
The risk
Creditor objection
A state shift reaches RD stage without creditor readiness.
How we handle it
We prepare creditor notices and responses.
The risk
GST not amended
E-way bills and invoices fail from the new address.
How we handle it
We map GST REG-14 after MCA approval.
The risk
Old invoice address
Section 12 display default can accrue at Rs.1,000/day.
How we handle it
We include stationery and display updates in the checklist.
Registry risk
The address on file is the address that counts
Companies move and forget to tell the Registrar - until a notice is 'served' at an office they vacated two years ago, and a default they never saw becomes an order they can't appeal. The new MGT-7 even wants a photograph of the office with coordinates. The register doesn't tolerate fiction anymore; neither should your paperwork.
Documents
The relocation pack
The proof pack changes with the route, but INC-22 always starts with a legally usable address.
- Ownership deed or rent agreement
- Utility bill not older than 2 months
- Owner NOC
- Board resolution
- Special resolution
- List of creditors
- Latest financials
- INC-26 advertisement proof and DSCs
We confirm the final list after checking the company's master data, DIN status, DSC validity, and prior-year ROC filings.
Annual retainer
Move pricing by route
Same city
From Rs.X,XXX
Board resolution and INC-22 filing.
Same state
Custom
Special resolution, MGT-14 and INC-22.
State shift
Custom
RD approval, advertisements, INC-28 and INC-22.
Managed desk
Sequencing is the whole job
Route choice
The move is classified before forms are drafted.
Order discipline
INC-28 comes before INC-22 where RD approval is required.
Proof freshness
Utility bills and NOCs are checked before submission.
Cascade control
GST, bank and license address changes are tracked after MCA.
Who this fits
Moves we manage
Founder home to office
Startup leaves a residential registered office.
State strategy
Company shifts to another state with RD approval.
Rohtak to Gurugram
Same-state move handled with the correct approval route.
Team merger
Company consolidates address after operational restructuring.
FAQ
ROC filing questions
Short answers for directors who need the date, the form number, the fee consequence, and the next step before MCA V3 turns a small miss into a larger default.
Fast answersExpert support
- Choose the route by distance, pass the required resolution and file INC-22 within 30 days with address proof.
- INC-22 verifies a company's registered office address with the ROC, normally within 30 days of the change.
- A board resolution, address proof, NOC where applicable and INC-22 usually cover a same-city move.
- A state shift needs special resolution, MGT-14, INC-23 to the RD, INC-26 advertisements, RD order, INC-28 and INC-22.
- Yes for a state shift, through INC-26 in one English and one vernacular daily.
- Yes. GST REG-14 amendment may be needed, and a new state can require fresh GST registration.
- Yes, if valid proof and owner NOC are available and the company can receive statutory notices there.
- Section 12 default can attract Rs.1,000 per day up to Rs.1 lakh for display/address compliance failures.
Related
Next ROC filings to check
AOC-4, MGT-7, DIR-3 KYC and event filings often move together once the annual calendar starts.
INC-22 should not become a notice
Share the company name, DIN status or AGM date. A CA-led desk will map the filing route and send the next action before the meter starts.
MCA V3 filing, certification support, challan archive.