REG-14
The amendment form
One form, every change type
Form REG-14 · Rule 19, CGST Rules 2017
GST Amendment — Change Your Registration Details Without Breaking Compliance
Address, trade name, partners, directors, contact — every change flows through one form. We classify it right, file it clean, and keep your GSTIN accurate.
- Core vs non-core classified before we file
- REG-14 drafted to the officer's checklist
- REG-03 query replies handled within deadline
- Amended REG-06 certificate delivered
- MCA-GST records kept in sync
TRUSTED BY GROWING BUSINESSES
GST records kept accurate for teams across India
15 days
Core amendment approval
Officer review under Rule 19
Instant
Non-core changes
Auto-effective on filing
15 days
Deadline to FILE the amendment
From the date of change — core and non-core
What is a GST amendment?
A GST amendment is the process of updating the details of an existing GST registration — such as business address, legal or trade name, partners, directors, or contact information — by filing Form GST REG-14 on the GST portal under Rule 19 of the CGST Rules, 2017. One form carries every change; what differs is whether the field is core or non-core.
An amendment is not open-ended. The law requires the application within 15 days of the change itself, and this applies to both core and non-core fields — a director who resigned in January and a REG-14 filed in April is already a compliance gap. The core/non-core divide then decides everything else: core fields (legal name of business, principal or additional place of business, addition or deletion of partners, directors, karta or managing committee) require officer approval, typically within 15 working days; non-core fields (email, mobile, bank details, minor trade-name corrections) take effect on the portal immediately after filing.
What cannot be amended at all is the trio of PAN, constitution of business requiring a new PAN, and state — those need fresh registration, not an amendment. Stating this boundary early saves you from a doomed filing: there is no version of REG-14 that moves your GSTIN to another state or onto a different PAN.
EVERY AMENDMENT TYPE
The eight amendments we file — explained
Each change type has its own proof set, approval flow, and rejection trap. Here is exactly how each one works.
GST Address Amendment
Moving your principal place of business is a Core Field change under Rule 19: REG-14 with fresh premises proof, officer scrutiny, and possible physical verification under Rule 25. We structure rent agreements, NOCs, and utility bills so the new address survives review the first time.
GST Business Name Amendment
A legal-name change (post fresh incorporation certificate) is a core amendment; a trade-name correction is lighter. Both flow through REG-14, but attaching the wrong proof for the wrong name type is the most common rejection we rescue. We map your case before filing.
GST Mobile Number Amendment
A non-core change, effective immediately — but only after OTP validation against the new number, and only by the authorized signatory. Lost access to the old number with a changed signatory? That is a compound case we untangle regularly.
GST Email Amendment
Your registered email receives every notice the department sends. An outdated inbox means missed REG-03s and show-cause notices with running clocks. We update it as a non-core change and confirm the portal actually delivers to the new address.
GST Partner Amendment
Adding or removing partners in a firm or LLP is a Core Field amendment requiring the amended deed, consent letters, and KYC of incoming partners. Sequencing matters: deed first, then REG-14 — filed backwards, the officer rejects.
GST Director Amendment
Director changes in a company must mirror the MCA record. We file REG-14 with DIR-12 evidence and board resolutions so the GST and MCA registries never contradict each other — a mismatch both departments now cross-check.
GST Core Amendment
Any change touching legal name, place of business, or stakeholders. Officer-approved, 15-working-day cycle, REG-03 query risk. Our filings anticipate the officer's checklist so approval comes without a query round.
GST Non-Core Amendment
Bank accounts, contact details, minor corrections — auto-approved on submission. Fast, but not careless: a wrong bank entry here triggers the 30-day bank-validation suspension rule. We verify before we file.
WHEN AMENDMENT MATTERS
Real situations that force a REG-14 filing
An amendment is rarely planned — it is triggered by a business event. Here are the ones we handle most.
When
Office shifted last month
The issue
GST certificate still shows the old address — every invoice is now technically wrong
We do
Core amendment filed with a verification-ready premises pack
When
Partner exited the firm
The issue
Deed amended but GST still lists them — their liability exposure continues
We do
Partner deletion filed with deed evidence, liability cleanly cut off
When
New director inducted
The issue
MCA updated, GST not — the registries now contradict
We do
Director amendment synced to the DIR-12 record
When
Bank account changed
The issue
Old account on portal; refunds and validations failing
We do
Non-core update filed and portal-validated the same day
THE LAW BEHIND IT
The amendment machinery under Rule 19
REG-14 looks like one form, but it routes through different approval logic depending on what you change. Knowing the machinery is how filings get approved without a query.
REG-14 — one form, routed by field type
Every amendment is filed in REG-14. The form itself decides the path: core fields go to the officer for approval, non-core fields update the portal instantly. Misjudging which path your change takes is the root of most rejections.
Deemed approval under Rule 19
If the officer takes no action within 15 working days of a core amendment, it is DEEMED APPROVED automatically and the amended certificate generates on its own. Silence is a yes — but only if the filing was clean enough to avoid a query.
REG-03 query risk on weak documentation
When a core filing has thin or mismatched proof, the officer issues a REG-03 notice with a running deadline. Miss it and the amendment is rejected. We build the document pack to pre-empt the query entirely.
The unamendable trio — PAN, constitution, state
PAN, a constitution change needing a new PAN, and state cannot be amended through REG-14. They force a fresh registration instead. We tell you this on day one so you never file a doomed amendment.
HOW WE FILE IT
From change event to amended certificate — step by step
The order of operations is what keeps a REG-14 filing from colliding with the portal or the officer.
- 1
Classify the change
Step 1We determine whether each change is a core or non-core field. This single decision sets the approval flow, the timeline, and the document requirement.
- 2
Build the document pack
Step 2We assemble proof to the officer's checklist — premises documents, amended deeds, DIR-12, KYC or bank proof — so the filing answers questions before they are asked.
- 3
Draft and file REG-14
Step 3The amendment is drafted and filed on the GST portal with DSC or EVC authentication by the authorized signatory.
- 4
Track approval or verify effect
Step 4For core changes we track the officer review window; for non-core changes we confirm the portal reflects the update the same day.
- 5
REG-03 reply if queried
Step 5If the officer raises a REG-03 notice, we draft and file the response with supporting evidence within the prescribed deadline.
- 6
REG-15 order and record update
Step 6The approval order REG-15 is received (or deemed approval kicks in on officer silence), the amended REG-06 certificate is downloaded, and every dependent record — invoices, e-way bill, marketplace listings — is updated.
AMENDMENT DOCUMENTATION
Documents required, by amendment type
- Registered rent agreement OR ownership deed
- NOC from the premises owner
- Utility bill not older than 2 months
- Existing GST certificate
- Amended partnership deed OR board resolution
- DIR-12 for director changes
- KYC of incoming partners or directors
- Consent letters
- Fresh incorporation certificate for legal-name change
- Authorized signatory KYC
- New bank proof for account updates
- Trade-name correction supporting documents
Core amendments are filed under Rule 19 with officer approval and may trigger physical verification under Rule 25. We prepare every pack to be verification-ready and pre-empt the REG-03 query.
TRANSPARENT PRICING
GST amendment pricing
Pick the tier that matches your change. Compound cases bundle multiple amendments into the correct filing sequence.
Essential
Email, mobile, bank or minor trade-name corrections filed and portal-validated same day.
₹999 / filing
- Core/non-core classification before filing
- REG-14 drafted and filed with DSC/EVC
- Document pack built to officer checklist
- Amended REG-06 certificate delivered
Complete with REG-03 cover
Non-core filing with validation handling and notice cover if the portal flags the change.
₹1,799 / filing
- Everything in Essential
- REG-03 query reply drafted and filed
- Physical verification readiness guidance
- Dependent records update checklist
WHY AMENDMENTS FAIL — HANDLED
The five reasons REG-14 filings get rejected
Core amendments go through officer scrutiny. These are the failure modes we engineer out before filing.
The risk
Wrong core/non-core classification
A core change filed as non-core (or the reverse) is rejected by the portal logic itself.
How we handle it
We classify every field before filing so the change takes the correct approval path.
The risk
Premises proof mismatch
Address documents that do not agree with each other draw a REG-03 query or outright rejection.
How we handle it
We build verification-ready premises packs where rent agreement, NOC, and utility bill align.
The risk
Deed or resolution sequencing errors
Filing REG-14 before the partnership deed or board resolution is executed gets refused by the officer.
How we handle it
We sequence the documents correctly — deed or resolution first, then the REG-14 filing.
The risk
Amendment filed while another is pending
The portal blocks a new application while an ARN is under processing, while cancellation or withdrawal is pending, or while the GSTIN is suspended.
How we handle it
We sequence multiple changes into the correct filing order so nothing collides on the portal.
The risk
MCA-GST mismatch
Director or name changes reflected in one registry but not the other now get cross-department flags.
How we handle it
We sync the registries in one engagement so GST and MCA records never contradict.
FAQ
GST Amendment FAQs
Clear answers on REG-14, core vs non-core fields, the 15-day deadlines, deemed approval, and what cannot be amended.
Fast answersExpert support
- GST amendment is the process of updating the details of an existing GST registration — such as business address, legal or trade name, partners, directors, or contact information — by filing Form GST REG-14 on the GST portal under Rule 19 of the CGST Rules, 2017.
- Form GST REG-14 is the single application used on the GST portal to amend registration details. The same form routes both core field changes (which need officer approval) and non-core field changes (which take effect immediately).
- Core fields are the legal name of business, principal and additional place of business, and addition or deletion of partners, directors, karta or managing committee — these need officer approval. Non-core fields are email, mobile, bank details and minor trade-name corrections — these take effect immediately on filing.
- A core field amendment is typically approved within 15 working days of filing REG-14. If the officer takes no action within that window, it is deemed approved under Rule 19 and the amended certificate generates automatically.
- No. PAN cannot be changed through a GST amendment. Because the GSTIN is built on the PAN, any change of PAN requires a fresh GST registration, not an amendment via REG-14.
- No. State cannot be changed through amendment because GST registration is state-specific. Shifting to another state requires a new registration in that state and cancellation or surrender of the old GSTIN.
- Changing your principal place of business is a core field amendment filed in Form REG-14 with fresh premises proof. The officer reviews it within 15 working days and may order physical verification under Rule 25 before approval.
- Address amendment needs a registered rent agreement or ownership deed, a no-objection certificate from the owner, and a utility bill not older than two months for the new premises — assembled to survive officer scrutiny under Rule 25.
- Adding or removing a partner is a core field amendment. You first execute the amended partnership deed, then file REG-14 with the deed, consent letters, and KYC of any incoming partner. Filing before the deed is amended leads to rejection.
- If an amendment is rejected, the officer states the ground — usually a documentation or proof mismatch. You correct the specific defect and refile REG-14, or respond to the REG-03 query within its deadline with the right evidence.
- Yes, an address amendment can trigger physical verification under Rule 25, where the officer inspects the new premises. Signage, accessibility, and a responsible person on site during likely visit hours help the verification pass.
- Bank details are a non-core field, so the change takes effect immediately on filing REG-14 without officer approval. However, a wrong entry can trigger the 30-day bank-validation suspension rule, so the account must be verified before filing.
- Yes. A GST amendment must be filed within 15 days from the date the change actually occurred — and this applies to both core and non-core changes. A director who resigned in January with REG-14 filed in April is already in a compliance gap.
- If the proper officer takes no action on a core amendment within 15 working days, it is deemed approved under Rule 19 and the amended REG-06 certificate generates automatically. Silence works as approval only when the filing was clean enough not to draw a REG-03 query.
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Your business changed. Your GST should match — cleanly.
From address and stakeholder changes to REG-03 replies, we keep your registration accurate without a rejection round.
Classification, filing, REG-03 response, certificate — fully handled